Full-time Permanent
Salary Range: £25,000 – £30,000 (depending upon experience)

Job Description / Overview
Alexanders is a small but fast-growing removals and storage company based in NW10, that strives to treat every customer as an individual and exceed their expectations by understanding their needs, planning with excellence, and delivering with care.

We are in a growth phase and are increasing the size of our operations, with more people, vehicles, systems, processes & premises. You will have broad responsibility for managing the office, providing strong administration support (specifically to operations), and supporting our leaders with HR administration. We want someone with a can-do attitude, happy to jump into all elements of the business, with extensive experience of structured administration, supporting us with processes, and a real people person. Experience or interest in HR would be a real bonus.

Key responsibilities of the role:
Office Management including:
Maintaining furniture, stationery, supplies, petty cash, kitchen, cleaners, liaison with the landlord with any office issues

  • Keeping the up-to-date holiday rota’s and sick leave for the whole organisation
  • Liaison with IT support team as appropriate for printers, servers, email addresses, Wi-Fi etc
  • Receivingandorganisingdeliveries
o WelcomingStorageclients
o Keeping a clean and tidy reception area
  • Keeping a clean, well-stocked kitchen/lounge area

Administration

  • Booking and scheduling meetings as appropriate
  • Support operations team with processes, administration, and report building
  • Work with the fleet manager for tracking and administration of Alexanders fleet

Human Resources

  • Maintaining HR database including tracking of training
  • Preparation for new starters (hardware, desk space, email, etc) and leavers
  • Working with internal management and recruitment agents as necessary to create short- lists of candidates for new positions
  • Work with HR consultants and legal consultants on contract updates

Social & Well-being

  • Scheduling, organization, and management of team functions and nights out and company trips

Main interactions:
Internal

  • Operations Manager
  • Head Operations
  • Finance Manager
  • Managing Director

External

  • IT support
  • HR and legal consultants
  • Landlord and office admin

Role Requirements

  • At least 3 years of previous experience in a senior administration role or office management
  • Be highly organised, with very good attention to detail
  • Exceptional time management skills, with the ability to prioritise workloads and meet deadlines
  • Someone unflappable, able to deal with a broad range of tasks across the business, with the abilityto multi-task
  • Experience or interest in Human Resources would be a real bonus
  • Sociable people person happy to engage with all staff members
  • Flexibility, in order to respond to changing business needs
  • Willingness to engage, learn and share best practices across the team and organization
  • Have excellent oral and written communication skills plus the ability to work with all standard MS Office software

Hours
Hours Monday – Friday 8.00 – 17.00 or 9.00 – 18.00. Approximately 40 hours/week.

Reporting to:

Managing Director

Location
Unit 1 Chase Road Trading Estate, 51 Chase Road, North Acton, London, NW10 6LG

To be moved to Unit 3 Communication Park, Steying Way, Hounslow, TW4 6DL

To apply for this job email your details to karen@alexandersgroup.co.uk